Traveling Expenses
| ID: | TE001 |
| Description: | The traveling-expenses report allows the recording daily allowances or costs for over-night stays of company-related traveling. |
| Rationale: | The main purpose of the traveling-expenses report is to store records about daily allowances or costs for over-night stays of company travel. |
| Fit Criterion: | The ea-Geier provides an interface to enter and maintain traveling expenses. [pA4] |
Traveling-Expenses Data
| ID: | TE002 |
| Description: | Each record has a unique id provided by the system. |
| Rationale: | The system will give each transaction an unique id in the order of entering the records. |
| Fit Criterion: | Each has a unique id provided by the system. [pA4] |
| ID: | TE003 |
| Description: | Each record has name field describing the purpose of the travel. |
| Rationale: | To name the purpose of the travel the user needs a text field. |
| Fit Criterion: | Each form holds a not-empty text field describing the purpose of the travel. [pA4] |
| ID: | TE004 |
| Description: | Each record stores the traveling date given by the user, and the dates for the generation and last manipulation of the record. |
| Rationale: | The user has to define the date of the travel. In addition the system will store the date of the generation and manipulation of the record. |
| Fit Criterion: | Each record stores the date given by the user, the first generation and the last manipulation. [pA4] |
| ID: | TE005 |
| Description: | Each record has text field holding time period of the travel. |
| Rationale: | To enter the time period of the travel the user needs a text field. |
| Fit Criterion: | Each record holds a not-empty text field describing the time period of the travel. [pA4] |
| ID: | TE006 |
| Description: | The total daily allowances of the travel is stored by the system. |
| Rationale: | To enter the total daily allowances of the travel the user needs a number field. |
| Fit Criterion: | Each record stores the total daily allowances of the travel. [pA4] |
| ID: | TE007 |
| Description: | The total allowances of over-night stays is stored by the system. |
| Rationale: | To enter the total allowances of over-night stays the user needs a number field. |
| Fit Criterion: | Each record stores the total daily allowances of the travel. [pA4] |
| ID: | TE008 |
| Description: | The tax-rate, the vat value, and the net costs of the travel are stored by the system. |
| Rationale: | To enter the applicable tax-rate and VAT value of the daily allowances and costs for over-night stays as well as the net costs of the travel the user needs adequate number fields. |
| Fit Criterion: | Each record stores the the tax-rate, the VAT value, and the net costs of the travel. [pA4] |
| ID: | TE009 |
| Description: | Each record has text field holding references to the vouchers of the travel booked in the cash book. |
| Rationale: | Vouchers already stored in the the cash book should not be booked again in the traveling expenses. A text field should hold the references to those bookings. |
| Fit Criterion: | Each record holds a text field describing traveling vouchers booked in the cash book. [pA4] |
| ID: | TE010 |
| Description: | Each record has fields holding the driven distance, the mileage rate, and the resulting mileage allowance. |
| Rationale: | The mileage allowance is calculated by multiplying the driven distance by the mileage rate. The user need three number fields to enter those values |
| Fit Criterion: | Each record holds a fields describing the driven distance, the mileage rate, and the resulting mileage allowance. [pA4] |
| ID: | TE011 |
| Description: | The number format is configurable on a client basis. |
| Rationale: | The number format may be different depending on the country of the user. e.g. 123,45 EUR compared to 123.45 USD. |
| Fit Criterion: | The owner of a client can define the number format in which the data will be entered and displayed. [pA4] |
Display
| ID: | TE012 |
| Description: | The system shows sortable tables of a certain amount of records. |
| Rationale: | To provide an overview of the entries the system has provide a list of the entries. To navigate inside this list it needs to be sortable and paginated. |
| Fit Criterion: | The system is able to show the data as sortable tables with pages limited to a user-specific number of entries. [pA4] |
| ID: | TE013 |
| Description: | The system shows a detailed data of single records. |
| Rationale: | To see all available data for a record a list would be too complex. |
| Fit Criterion: | The system is able to show the detailed data of a single record. [pA4] |
| ID: | TE014 |
| Description: | The user can search for specific records. |
| Rationale: | The user might also want to search for a specific record. |
| Fit Criterion: | A search function provides means to find specific records defined by date, records, etc. [pA4] |
| ID: | TE015 |
| Description: | The user can print single records, parts, or the complete traveling-expenses report. |
| Rationale: | The user will want to print the traveling-expenses report. |
| Fit Criterion: | A print function allows to print single records, parts as well as the complete traveling-expenses report. [pA4] |
Additional Functionality
| ID: | TE016 |
| Description: | A history log stores all data changes. |
| Rationale: | To provide the complete history of a transaction, the system has to log all changes. |
| Fit Criterion: | The system stores each manipulation of a record. [future feature – depends on used database] |